The Complete Moodle User Guide

Performance Tracking in Moodle

The Importance of Reporting

Learning Management Systems such as Moodle are like goldmines for data that are continually collecting a wealth of information about learners and their activity. Learning analytics can be used to dig into these golden nuggets of insight to improve decision-making by taking a data-driven approach. As a result, a world of benefits open up such as higher learner engagement, better user experience, improved organizational processes, enhanced training effectiveness, and increased revenue. These are just a few of the possibilities.

Moodle comes with basic reporting functions that look at only a few subsets of data which we outline below. Reports are available for Instructors, Administrators and Learners. For advanced reporting, we recommend adopting a modern solution like Zoola Analytics to extend the basic reporting capabilities in Moodle by being able to connect to and analyze all of your learning data stored in the LMS.

Insights for Everyone

Moodle Reports for Instructors

Grader Report—This report provides access to the grades for each learner in a course and can be accessed by going to Administration > Course Administration > Grades. This report pulls all of the graded items from the various parts of Moodle and presents them to you, allowing you to change them, or sort them into categories as you wish. When you add a graded item into the course in Moodle, the grader report automatically leaves some room for the grades the course will produce. These fields will be automatically populated with grades as they are generated.

User Report—This report displays the grades of every user enrolled in the course. It offers a breakdown of the grades for each grade item within the course, the weight of each graded item in the overall grade, the option to include instructor feedback with each grade, and the final grade for the course.

Overview Report—This report is functional for both instructors and learners. Instructors can use this report to see an overview of courses they are teaching, and the current grades for learners by clicking on the link “Courses I am teaching” on the overview report.

Activity Completion Report—When Activity Completion is enabled, an easy to use checklist of what learners have done so far is presented, allowing them to track their own course progress. This report can be viewed by managers, instructors and non-editing teachers, by going to Administration > Course Administration > Reports > Activity Completion. You can manage who can view it (all participants, or just those who are selected).

Course Completion Progress Report—This report shows a column for each of the activities/resources in courses that have “Completion Tracking” enabled. It shows a row for each user enrolled in the course and the completion status for each activity. There is also a checklist for course grade, date passed, period post-enroll, un-enroll, self, teacher, course complete and mark complete. You can check self-select this into your view.

Moodle Reports for Administrators

Activity Log Report—This report comes in two views: A course activity report, or an individual activity report.

The Course Activity Report shows how many views (in numbers) there are for every activity and resource, as well as any related blog entries. These can be accessed by Moodle managers, teachers and non-editing teachers, as well as anyone who has the “report/outline:view” capability.

In an Individual Activity Report, participants have access to a report of their contributions to a course, including activities like forum posts, assignment submissions and logs.

Change Log/Config Changes Report—The Config Changes report allows administrators to see which parts of Moodle have recently been changed or altered. This log shows you the date the change was made, which administrator made the change, the plugin, the setting and the new value.

Course Automated Backups—This report is a detailed log of all scheduled course backups, the time it took to create them, their status and the scheduled time for the next scheduled automated backup. It also includes details such as the name of the particular course, and the date, hour and minute when each step was performed. This log is most useful when troubleshooting backup errors.

Moodle Reports for Learners

Overview Report—With this report learners can see an overview of their grades in all Moodle courses through a link that says “Grades” in the user menu. Here, users can access the courses they are taking. When they click on a course, they will be redirected to an overview report for activities in their course.

Activity Log Report—This report comes in two views: A course activity report, or an individual activity report. With Individual Activity Reports, participants can access a report of their contributions to a course, including activities such as forum posts assignment submissions and logs.

Reports for Executives

Corporate leaders are demanding to know what they’re getting out of their training investment and have more pressure than ever from their organizations to demonstrate the tangible business impact of training. Measuring training ROI is not always straightforward. As a result, training evaluation has historically been focused on activities, asking questions such as:

  • How many people completed the course?
  • How many man-hours were spent in training?
  • What was the cost to the organization?

With the rising importance of training today, this is no longer enough. Executives are recognizing the value of making the right investments in their people, and are demanding proof of concrete business results. In order to do this, L&D professionals will need to demonstrate clear growth in trainee skill sets, linked to actual improvements in job performance.

Zoola Analytics makes it easy to create compelling visualizations, including tables, charts and cross-tabs. Bring your views and reports together into stunning, filtered dashboards and schedule reports to be sent to anyone in your organization who needs them.

Need More Moodle Reporting Capabilities?

Connect to and analyze ALL of your learning data stored in Moodle with Zoola Analytics!

Create compelling visualizations including tables, charts and cross-tabs. Bring your views and reports together into stunning, filtered dashboards. Or work from over 30 pre-configured views, reports and dashboards connected to your LMS that are ready to run and share.

Feedback Module & Surveys in Moodle

Moodle’s Feedback module is not the same as its Survey module. With Moodle’s Feedback module, you can create your own questions to conduct surveys. Using Moodle’s Survey tool, you have to choose from a list of pre-written questions that you create (similar to Moodle Quiz). Moodle Feedback Activities are also ideal for course, trainer or instructor evaluations, as there is the option of creating non-graded questions. With the Moodle Feedback Module you can:

  • Manage when the survey will be available (i.e. x date to y date)
  • Enable or disable anonymous feedback
  • Select whether users can make multiple submissions (yes or no)
  • Manage whether you want to be notified about submissions (yes or no)
  • Show summary results to respondents
  • Link to a new activity once a survey is submitted

Building Feedback

When creating a new feedback activity, you can begin designing your survey by “adding questions.” Select the type of question you want from a drop list to create: longer text answer, multiple choice, multiple choice (rated), numeric answer and short text answer.

After you have created the questions, you can manage the order of the questions and specify which ones are required to be answered by users. By creating dependence items and dependence values, users can be asked questions conditional on their answers to a previous question. In other words, you can make it so that certain questions are only visible once a previous question has been answered. This can be used to find out more information. For example, if the user said the course is poor, a comments question can be displayed to gain more insight.

In the “Analysis” screen you can see a graphical view of the data entered for each question. Here, you also have the option of exporting the results to an Excel file for further statistical analysis.

As mentioned, feedback is most commonly used to evaluate educators and courses, but it also has other extended functions such as:

  • Guest Survey can be used by non-users, such as parents, to submit their feedback anonymously through an open and accessible page.
  • Guests can sign up for events or courses using the Feedback module.
  • The Feedback module can be used as a Contact Us form by non-users (i.e. users without a login).
  • It can be used as a safe platform for learners to anonymously report incidents of bullying or harassment, including details of what happened, and where.
  • Learners can use the Feedback module to select course modules or subjects they wish to study in subsequent years or semesters. The results can easily be exported and used to match availability.
Feedback

Moodle Competency Learning and Training

When developing a Competency Based Learning (CBL) program with the Moodle Competency Module, training managers are equipped with a process for defining competencies that are linked to an evaluation scale such as a series of numbers or letters used to determine the learner’s level of understanding of the defined competency. This could also be something such as not competent, competent with supervision, fully competent. Unlike grades, which may be composed of test scores, participation points, attendance and projects, competencies assess a series of statements which can be provided at the end of a course along with the overall grade or even at the activity level.

Before setting up your competency learning program in Moodle, it is important to have clearly identified the competencies that are to be achieved with the completion of the courses and/or activities. Once these have been defined, it is a matter of going through the various activities and assigning competencies that are achieved once completed. Activities can cover single or multiple competencies and can be set so that they are only achieved once a student has attained a certain level of understanding. This level of understanding is defined by either completion of an activity or course, or a set of minimum scores.

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